Over the course of 2025, we at Blackbit have begun to gradually shift our server capacities from US to European providers. This is not a "technology experiment", but consistent risk management: the political and regulatory developments in the USA - and the resulting uncertainties for companies in Europe - make it strategically sensible to reduce dependencies on American big tech platforms in a targeted manner.
For us, this is part of a larger initiative: resilience, data protection and the ability to act digitally are becoming real location factors and competitive advantages. And that is precisely why the email and collaboration infrastructure is also part of this modernization path.
As part of this initiative, we are migrating our Amazon WorkMail accounts to our new German partner mailbox.org in Berlin. Amazon WorkMail is a managed email and calendar service from the AWS ecosystem. mailbox.org is operated by Heinlein Hosting GmbH (Berlin) - independent, European and with a clear focus on data protection.
If email - the "cycle" of every company - is operated in the German or European legal area, this reduces dependencies and gray areas in international data transfer. In practice, this significantly simplifies many compliance and data protection issues and makes audits easier to plan.
German provider, German legal environment
mailbox.org explicitly positions itself as a GDPR-compliant digital workplace - a building block for companies that not only want to "fulfill" data protection requirements, but also use them strategically.
Operation in German data centers
For organizations that value data sovereignty, the location of the infrastructure is crucial. mailbox.org clearly communicates that the suite is operated exclusively in German data centers. This has a direct impact on issues such as compliance by design, risk minimization and control over your own communication infrastructure.
Security and data protection features that count in everyday life
Email security is never "a feature", but a combination of access protection, encryption, standards and usability. mailbox.org offers practical functions in this area:
Two-factor authentication (2FA) for stronger account protection
PGP encryption/support for encrypted mailboxes for confidential communication
Open standards such as IMAP/SMTP and CalDAV/CardDAV for calendars & contacts - important for clean migrations, system integrations and client diversity
Ad-free use instead of data-driven platform logic
In short: mailbox.org fits very well with our claim to operate business-critical infrastructure in a robust, traceable and data protection-oriented manner - as part of a sustainable digital strategy.
We are not only migrating our own WorkMail mailboxes, but are also moving customer mailboxes as part of this initiative - in a structured, secure manner and with minimal disruption to operations. Our goal: a predictable, transparent migration project instead of a "risk move" in day-to-day business.
We also support companies that want to switch from Gmail/Google Workspace or other mail systems to mailbox.org and reduce their dependency on US platforms.
Typical components of a professional migration:
Inventory
(domains, users, aliases, distribution lists, archives, shared mailboxes)
DNS & delivery
(MX, SPF, DKIM, DMARC - properly set up, tested and documented)
Data transfer
(e-mails, folder structures; on request also calendar/contacts via open standards)
Security baseline
(2FA rollout, app passwords/clients, policies, devices - as a basis for secure regular operation)
Cutover plan
(time window, fallback scenarios, internal communication to employees)
Enablement
(quick guides for Outlook, Apple Mail, Thunderbird, Mobile - so that teams can continue working quickly)
A move to mailbox.org is particularly relevant for organizations that see email not as a commodity, but as a critical infrastructure:
Companies with high data protection requirements (GDPR, industry specifications, works council, international customers)
Organizations that want to reduce dependencies on US platforms and minimize strategic risks
Teams that rely on open, established standards instead of lock-in - also with a view to later architecture or system changes
Companies that consciously consider email as part of their resilience and sovereignty strategy
If you want to migrate your mailboxes from Amazon WorkMail, Gmail/Google Workspace or another provider to mailbox.org, we will accompany you from the initial analysis to the cutover and stabilization during operation - in a structured, transparent manner and with a view to your entire digital context.
This turns a technical migration into a building block of your long-term digital strategy: less platform dependency, more control, more resilience.